Executive Assistant – Maternity Cover

Job Description

Job title: Executive Assistant – Maternity Cover

Company: Equinix

Job description: Who are we?Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix’s trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.Executive Assistant – Maternity CoverJob SummaryThe Executive Assistant reports to two VP’s, supporting the function on the following tasks and responsibilities.Meeting and Event Planning/PreparationOrganizes and attends meetings, as and when requiredDevelops agendas and prepares meeting materials (such as presentations / reports)Co-ordinates stakeholders globallyOrganising appointments and meetings, this includes coordinating stakeholders across our sites in Europe and GloballyPlans and organizes attendance to various board and management meetingsSupporting the EMEA management team as and when requiredAdminCoordinates complex calendarsCreating schedules for tripsBooking travel; flights, cars, hotels etc.CommunicationsMaintains confidentiality and deals with information that is highly sensitiveDeals with correspondence, takes dictation / minutesAble to communicate clearly with the team and stakeholdersEnsuring relevant internal and external stakeholders are aware of relevant commitments, and any documents required are received and distributed in a timely mannerScreening telephone calls and emails, dealing with enquiries and requests, whilst handling them in an appropriate mannerSpecial ProjectsCoordinates special projects as neededBudgeting and Expense ManagementProcesses expense reports and POs and proactively manages to completionManages departmental budgetsPerson SpecificationConfident and determinedArticulate and assertiveStrong interpersonal skillsFocused and drivenFlexible, adaptable and self-motivatedA pro-active worker, ability to take initiative and work unsupervisedAbility to cope in a rapidly changing environment and work under pressureStrong multi-tasking abilitiesA team playerA friendly and approachable attitude to work5+ years’ experience working at VP or Board LevelEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing .Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

Expected salary:

Location: London

Job date: Fri, 22 Mar 2024 04:24:29 GMT

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