Business Support |Human Resources Manager
Job Description
Job title: Business Support |Human Resources Manager
Company: Engineers and Constructors International Inc.
Job description: ECI Group, the world’s leading specialist engineering contractor for low-density polyethylene (LDPE) and ethylene vinyl acetate (EVA) projects is looking for a Business Support|Human Resources Manager to join our team in our Manchester UK office. Consider joining our team providing state of the art solutions for our petrochemical and advanced recycling business lines.
YOUR ROLE WITH THE COMPANY:
- This position reports directly to the Head of Human Resources and the Chief Financial Officer.
- Oversees company administrative operations in the Manchester Office to help keep the business operations running smoothly.
- Maintain effective relationships with management team, staff and benefit providers so as to ensure open communication on all aspects of people management.
- Establish good working relationships with team members. Help promote a team environment of mutual respect with open communication.
- Provide information to Corporate HR initiatives and policies.
- Oversee for HR in the Manchester Office, including, creating and updating policies, payrolling, pension processing, training requirements, compliance to Company policies and assisting in ensuring compliance to relevant UK legislation.
- Support Managers and employees by providing best practice advice and guidance on employee relations, benefits, policy and employment law issues.
- Administer and maintain compensation and benefits programs including medical and life insurance.
- Assist in increasing employee awareness of and compliance with HR policies and procedures.
- Manage the Performance and Development Review process to ensure timely execution and completion.
- Maintain up to date employee HR systems including records and information.
- Oversee and organize training and development activities.
- Support HR recruitment and onboarding activities including:
- Preparation of offer letters
- Onboard of new team members
- Preparation of Visa Paperwork
- Level 1 User for UKVI
- Compile HR management reports and statistics as required.
- Ensure the smooth functioning of daily business operations by managing tasks such as handling correspondence, maintaining records, organizing meetings, and coordinating schedules.
- General administration, including deliveries, filing, post, emails, typing correspondence as needed.
- Assist in travel arrangements and expense reporting for team members. Ensure all travel is cost effective and follows company procedure.
- Arranging lunches and conference room bookings.
- Ensure a welcoming and professional reception for visitors and clients.
- Assist with basic financial tasks such as invoicing and expense tracking.
- Provide administrative support to the general office and Engineering departments within the Manchester Office.
- Liaise with external vendors and service providers.
- Creating, editing and reformatting documentation in word, excel, powerpoint.
- Taking minutes of meetings.
- Undertaking ad hoc duties as needed.
- Maintain effective relationships with other departments and Management.
- Provide an effective and value-adding service across all levels within the Company.
- Responsible for Facilities for the Manchester Office
- Ensure that the Company’s buildings are:
- Safe
- Clean; and
- Maintained to acceptable standards.
- Ensure compliance with all statutory testing of services and utilities.
- Ensure the fire safety system is maintained and kept up to date.
- Ensure adequate first aid response within the building.
- Ensure that the building is secure and that our commercially sensitive information is adequately stored and maintained.
- Manage the layout and occupancy of the building to ensure maximum efficiency of personnel whilst seeking to reduce the Company’s fixed overheads.
- Efficiently manage the company’s rental properties
- Procurement of advertising / marketing materials for the Business Development department
- Procurement of translation and Interpretation Services
- Procurement of equipment in collaboration with IT Manager
- Provision of print services in collaboration with IT Manager
- Supervise and assist in the production of proposals and presentations utilizing appropriate applications and digital print equipment.
QUALIFICATIONS
- Degree qualified or equivalent
- 5+ years previous experience of working in Human Resources and office administration.
- Knowledgeable on GDPR compliance.
- Good command of MS Office applications.
- Excellent communication skills, both written and oral.
- Extremely organized.
- Willingness to learn.
- A proactive team member.
- Must be a UK resident.