Legal Secretary
Job Description
Job title: Legal Secretary
Company: 2i Recruit
Job description: Our client is seeking a Legal Secretary to provide a high-quality, professional support service to their Commercial Litigation department. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference.Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues’ needs to see different tasks through to completion.Company Benefits:
- Hybrid working considered
- Free parking on site
- Career development opportunities
- Opportunity to work alongside industry-leading lawyers
- Pension scheme
- Private Medical Insurance
- Life assurance
- Critical illness Insurance
- Buy/sell holiday scheme
- Dental insurance
Key Responsibilities:
- Perform key administrative tasks as required by the Commercial team.
- Undertake photocopying/ scanning of confidential documentation
- Manage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required
- File management
- Lead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reports
- Support lawyers with business development activities as required, such as pitching documents and scheduling meetings
- Assist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely manner
- Provide cover for other secretaries during breaks, absences, and busy periods
- Act as a point of contact for clients in lawyers’ absence, as required
- Support with internal projects relating to the team, or operational matters, as required
- Regularly offer assistance wherever possible
- Proactively seek work to assist other team members during quieter periods
- Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint
- Ensure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation
- Prepare, collate, and index legal documents
- Diary management and support for the team
- Arrange internal and external meetings, liaising with reception as required
- Organise and supporting all travel arrangements
- Perform any other relevant tasks required to provide support and assistance to the team.
Experience and Skills Requirements:
- A minimum of five GCSEs (or equivalent) including English and maths GCSE at grade C and above
- Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel
- Intermediate formatting skills
- Good numerical skills
- Excellent English and grammar
- Proven ability to learn new IT systems, internal processes, and procedures
- Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment
- Specific knowledge and experience of legal documentation, including the legal billing process
- Expertise with IT software customarily used by professional service firms, e.g. Thomson Reuters 3E and NBI systems, such as “Intapp Open” and “OnePlace”
- Previous administrative, secretarial or PA experience
- Good interpersonal and communication skills; excellent accuracy and attention to detail
- A commitment to excellence and to delivering high levels of service
- Highly organised with strong time management skills and the ability to prioritise a varied workload
- Proactive and self-motivated with a practical, can-do approach
- Shows initiative and takes personal responsivity for own work and accountability for its quality
- A proven team player with an ability to build a positive rapport with clients and other employees
- Resilient and calm
- Has the ability to adapt and change
- Flexible work ethic to meet the firm’s requirements and willing to take on new responsibilities as required
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Expected salary: £28000 – 35000 per year
Location: Guildford, Surrey
