Admin Officer – Belfast

Job Description

Job title: Admin Officer – Belfast

Company: The Recruitment Co.

Job description: Exciting Opportunity: Admin Officer in BelfastPosition Overview:

• Job Role: Admin Officer
• Location: Mallusk
• Start: ASAP
• Pay: £11.99 per hour (Weekly Pay)
• Working Pattern: Monday to Friday, 9 am to 5 pm
• Length: 3 – 6 months with the option to retain longer subject to vacancies. (9-5 Monday to Friday 37 hours a week)

Main Duties:This role relates to information management. The main duties comprise of records management activities and involves maintaining the Department’s File Registry (hard copy registered files), overseeing the transfer of paper files to PRONI, and managing and maintaining Content Manager (electronic document records management system).This involves managing shared mailboxes, Content Manager administration, for example, creating accounts for new users; creating/deleting containers; actions arising from system usage reports, reviewing document names in line with naming conventions policy, transferring accounts to other NICS Departments and maintaining access controls. It also involves issuing paper files for review; tracking files, disposing of files, etc. This work requires physical work in the Department’s File Store.The role also requires the provision of basic advice and assistance to colleagues throughout the Department on records management issues.Responsibilities include logging and commissioning freedom of information and subject access requests and sending reminders and updating relevant spreadsheets. It also involves managing shared FOI/GDPR/DfE mailboxes and actioning by sending to relevant official/business area, etc.The post holder will be expected to perform a range of other administrative duties which include dealing with telephone callers, attending virtual team meetings, assisting colleagues, etc.The post holder will primarily be based within the records management area however, they should be prepared to be utilised within all sections of IMU as required.The post holder will need to have proficient computer skills i.e. experience of working with MS Office applications – Word, Excel and Outlook; have good verbal and written communication skills; good interpersonal and customer service skills; be able to organise own work in terms of priorities; and work well within a small team and/or virtual setting.Essential Criteria: To be successful in this role, you should have:

• Excellent IT skills, including the use of Microsoft Word and Excel.
• Good communication skills.
• 5 GCSEs, including both Maths & English (or Level 2 equivalent).
• Basic Access NI Check.

How to Apply: If you’re interested in this exciting opportunity, please apply via the job link. Alternatively, you can send your CV to Jack.knox@therecruitmentco.uk

Expected salary: £11.99 per hour

Location: Belfast

Job date: Sat, 16 Mar 2024 00:34:28 GMT

Apply for the job now!