Anaesthetics Administrator
Job Description
Job title: Anaesthetics Administrator
Company: NHS
Job description: The post holder is responsible for providing a full administrative service for the Anaesthetic Leads, other Consultant anaesthetists and team members, and to play an integral part in the smooth running of the Anaesthetic service incorporating the weekly production and distribution of the Anaesthetic team rota to enhance the patients’ experience through the Trust.As part of a team of administrators you will be responsible for covering one site two days a week and supporting the other 3 sites for the rest of the time.Main duties of the jobThis administrative role supports the Lead Clinicians and Consultant Anaesthetists by managing various operational aspects. Responsibilities encompass maintaining the staff rota, ensuring adequate cover and emergency support, and coordinating locum placements. The role involves liaising with the Theatre Manager and Trouble-shooter to facilitate smooth operations. Additionally, it entails organising Trust-wide audits, managing diary appointments, handling correspondence, and maintaining filing systems. The administrator also assists with seminar room bookings, organises divisional meetings and tutorials, and serves as a point of contact for visitors and medical representatives. Flexibility to cover other departmental roles during absences is part of the job.About usWe are one of the largest hospital trusts in England, with fivehospitals and community clinics serving a local population of around 800,000 people. Our vision is ‘great healthcare from great people’. Everything we do is guided by our values: ‘People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called ‘We care’. It’s about empowering frontline staff to lead improvements day-to-day. We’re looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.Date posted20 September 2024Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a year per annumContractPermanentWorking patternPart-time, Flexible workingReference number344-8895SACJob locationsQueen Elizabeth Queen Mother HospitalMargateCT9 4ANJob descriptionJob responsibilitiesPlease scroll down to access the full Job Description and Person Specification located in Documents to download.If you have further queries please dont hesitate to contact the line manager using the contact details below. Job descriptionJob responsibilitiesPlease scroll down to access the full Job Description and Person Specification located in Documents to download.If you have further queries please dont hesitate to contact the line manager using the contact details below.Person SpecificationQualificationsEssential
- GCSE English A-C
- Computer literate including Word and Excel
SkillsEssential
- Able to prioritise workload and meet deadlines and use own initiative
- Able to communicate with, coordinate and liaise with a multidisciplinary team
- Able to remain calm in a busy environment whilst working under pressure
- IT knowledge
Desirable
- Intermediate level of Excel (manipulation of spreadsheets and basic formula)
- Experience of simple business reports written to standard of presentation
- Previous NHS experience
- Medical Terminology
ExperienceEssential
- Experience of planning and organising complex systems, for example timetables and on call rotas.
- Minimum 2 years Administrative experience
Desirable
- Knowledge of GDPR and Governance policies
- Minimum 1 years rota co-ordination experience
Person SpecificationQualificationsEssential
- GCSE English A-C
- Computer literate including Word and Excel
SkillsEssential
- Able to prioritise workload and meet deadlines and use own initiative
- Able to communicate with, coordinate and liaise with a multidisciplinary team
- Able to remain calm in a busy environment whilst working under pressure
- IT knowledge
Desirable
- Intermediate level of Excel (manipulation of spreadsheets and basic formula)
- Experience of simple business reports written to standard of presentation
- Previous NHS experience
- Medical Terminology
ExperienceEssential
- Experience of planning and organising complex systems, for example timetables and on call rotas.
- Minimum 2 years Administrative experience
Desirable
- Knowledge of GDPR and Governance policies
- Minimum 1 years rota co-ordination experience
Expected salary: £26530 – 29114 per year
Location: Margate, Kent
