Accounts Payable Admin

Accounting & Finance
January 18, 2024

Job Description


Job title: Accounts Payable Admin

Company: Pertemps

Job description: Job Description

Pertemps Swindon are currently looking for an Accounts Payable Administrator to join their client in Chippenham.

Principal Purpose of Position:

  • Scan and process various types of business invoices and staff expenses
  • Raise POs for overhead invoices
  • Match invoices with POs and communicate any invoice queries to the relevant department and ensure that disputes are conveyed to the suppliers as soon as possible.
  • Answer a high volume of account queries by telephone and resolve payment queries and discrepancies.
  • Provide copies of self-billing invoices and remittance advice when requested
  • Adjust accounting entries on the system or complete journal entries to ensure GL accounts used are correct
  • Reconcile monthly supplier statements and request copies of missing invoices from vendors
  • Update the purchase ledger database with vendor detail changes and communicate changes to the vendor management team when necessary
  • Regularly review the purchase ledger for discrepancies and debit balances and actively seek to resolve
  • Prepare and send the electronic BACS run daily and resolve any queries which may arise. Produce remittance advices and arrange the payment of such.
  • Communicate effectively with suppliers to ensure all payments due are correct and processed for payment on time
  • Perform daily and monthly closing processes for Accounts Payables
  • Provide support to external and internal auditors as required

Education and/or Training:

  • AAT part-qualified or qualified, or graduate with an Accounting Degree or qualify by experience.
  • Able to use Excel to an intermediate level.
  • Proven ability with the following Excel skills such as: VLOOKUPs; PivotTable

Knowledge:

  • Invoice processing
  • BACS payment run
  • Supplier statement reconciliation
  • A proactive attitude to problem solving, with ability to use initiative and common sense
  • Ability to multi task with consistency and accuracy and able to prioritise and re-plan workload in a methodical manner.
  • Able to set realistic objectives and plan how to achieve them
  • Able to assimilate, collate and record information, demonstrating a high degree of accuracy

Communicating & Influencing Skills:

  • An assertive and confident communication style, able to adapt style to accommodate customers, colleagues, suppliers and other contacts.
  • Excellent questioning and listening skills with an ability to assimilate accurate information.

If interested, please contact Giorgia in our Swindon office

Expected salary:

Location: Chippenham, Wiltshire

Job date: Wed, 17 Jan 2024 06:02:50 GMT

Apply for the job now!

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