Accounts Payable Assistant : Part-time
Job Description
Job title: Accounts Payable Assistant : Part-time
Company: Oxford Instruments
Job description: Oxford Instruments is a leading company in the field of high-tech tools and systems for research and industry. Founded in 1959, we specialise in the design, manufacture and support of various scientific instruments and solutions, used in diverse areas such as materials science, nanotechnology and industrial applications. Oxford Instruments has played a significant role in advancing scientific knowledge and technological progress through our cutting-edge instruments and solutions.
We are seeking an Accounts Payable Assistant, on a part-time basis, to join the finance team based in High Wycombe.
What is in it for you?
At Oxford Instruments, we put our people at the heart of all we do. We embody our values of: We are Inclusive, we are Innovative, we are Trusted, and we are Purposeful. As an employee of Oxford Instruments, you will be given the development and mentorship to succeed, an environment that breeds authenticity and curiosity. You will work alongside people who have been with the business for a substantial amount of time, and who have developed their career within various functions, as well of people who are new in their careers and whom bring a fresh perspective, enabling you to learn from a variety of people. In addition, we also offer a comprehensive benefits package to include: 12:30 Friday finishes, BUPA private health insurance, dental insurance, group pension, cycle to work, tech and care schemes, as well as give as you earn and option to purchase shares, numerous discounts and 25 days holiday.
As an accounts payable assistant, you will be responsible for:
Accounts Payable
- Enter supplier invoices onto the ledger
- Match supplier invoices to Goods Received Notes
- Enter Intercompany invoices onto the ledger
- Ensure timely resolution of invoicing disputes
- Work closely with procurement team to resolve supplier disputes in a timely manner
- Reconcile supplier statements monthly.Resolve any reconciliation items in a timely manner
- Prepare a statement of supplier invoices to accrue at month-end
- Regular review of the goods received report . Ensure that we are aware of why invoices have not yet been received.
- Vendor returns, work closely with Procurement team to ensure that vendors returns are accounted for correctly
Employee Expenses
- Process credit card statements and Concur reports on a monthly basis
- Chase employees to ensure expenses relating to credit card spend are submitted in a timely manner, escalate as appropriate.
- Post month end expense and credit card journals to ensure costs are captured
- Reconcile related balance sheet account monthly and escalate ant issues.
- Main point of contact for employees and outsourced provider for all queries
Other
- Ad hox tasks as required
We’d love for the person joining our team to have the following:
- ·Experience of providing a customer-focused, high quality service in an accounting environment.
- ·Competent computer user of MS Windows products and bought ledger software
- ·Demonstrates the ability to manage workload in an organised manner and carry out tasks accurately
- ·Evidence of good written and oral communication skills
- Ability to self-manage and drive through process improvements where necessary
- Ability to build good working relationships with both colleagues and suppliers
- Good communicator
- Proactive approach to problem solving
- Adaptive to changing requirements / constraints of the role
Our selection process:
Upon applying, our recruitment team will assess your application against our role requirements. An initial call with our Talent Acquisition partner will take place, to give you some more insight into the role and to gain more understanding of your experience and motivations. Next, we will invite you for an interview, which usually takes place via Teams, with the second interview taking place on-site.
Expected salary:
Location: High Wycombe, Buckinghamshire
