Administrator / Office Administration Assistant

Job Description

Job title: Administrator / Office Administration Assistant

Company: AWD online

Job description: Administrator / Office Administration Assistant who has excellent organisational, time-management, administrative and communication skills is required for a well-established company based in Speke, Liverpool, Merseyside, North West England.

SALARY: £18,000 – £20,000 per annum + Generous Benefits (see below)

LOCATION: Speke, Liverpool, Merseyside, North West England (100% Office Based)

JOB TYPE: Part-Time, Permanent

WORKING HOURS: Ideally the company is seeking candidates who can work Monday to Friday 10am – 3pm. But will consider flexible hours to suit working 21 Hours per Week.

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Office Administration Assistant who has excellent organisational, time-management, administrative and communication skills.

The company has two positions available in two different departments (Sales & Marketing and Finance & HR). Both roles require proficiency in Microsoft Office / 365, MS Word and Excel. The Sales & Marketing Admin role will also require candidates to be fully versed with all social media platforms such as X / Instagram / Facebook and LinkedIn and an understanding of websites. Whereas the Finance & HR Admin role requires candidates who are numerate with a high attention to detail. Any knowledge of SAGE or other accounting software would be extremely beneficial.

Working as the Administrator / Office Administration Assistant you will support your team with a wide range of administrative based tasks relevant to that department.

As a successful candidate you must be open to learn new skills, processes and IT systems, in addition to working on your own initiative. Additional training on the day-to-day responsibilities for each role will be provided.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Once trained and based on the department you join your duties as the Administrator / Office Administration Assistant include:

Finance & HR Department

• Secretarial Administration – typing / filing / prepare minutes and follow up actions

• Answer phones / reception duties

• Manage incoming and outgoing post

• Order office supplies

• Keep documentation up to date

• Carry out Health & Safety quarterly checks

• Review Objectives, Targets & Risk Assessments on a quarterly basis

• Collect data for annual Management Review & prepare agenda

• Organise payments to suppliers

• Obtain credit reports for new customers, invoice clients and chase outstanding payments

• Deal with everyday account queries

• Reconcile petty cash, credit card, customer ledger, suppliers ledger

• Produce a VAT return

• Organise annual employee engagement surveys

• Organise work experience

• Organise apprentice documentation

• Organise training for employees, sourcing courses where necessary

• Organise new staff member induction documentation

• Employee policy updates

• Attending HR quarterly seminars

• Keeping HR module on Rapport up to date

• Staff holiday management

Sales & Marketing Department

• Entering new enquiries on to the project management software Rapport

• Populating Rapport with client information and project information

• Building and maintaining Client Database / Survey Monkey

• Helping with Tenders & PQQ’s

• Building and updating a library of social value Information and evidence

• Building and updating a library of possible tender answers to be accessed and used for upcoming PQQ’s

• Creating quarterly mailshots

• Utilising and reporting from the CRM Power BI pack

• Updating various industry related portals

• Project write ups and producing sector specific experience sheets

• Maintaining the Company’s socials

• Producing marketing campaigns

CANDIDATE REQUIREMENTS

• Microsoft Office / 365 (MS Word and Excel)

• Excellent written and verbal communication skills

• Solid organisational and time-management skills

• Ability to use own initiative and willing to learn new processes, skills and IT systems

BENEFITS

• Generous annual leave allowance which includes extra days between Christmas and the New Year. After 5 years’ service you will be given an extra 3 days per year

• Flexible working

• Health & Wellbeing Hub, including professional mental health support

• Cycle to work scheme

• Healthcare plan for all employees which also includes perks and discounts from every day retailers

• Personal and professional development

• Great social events

• Annual charity fundraising events and time to support a charity of your choice

• Pension scheme

• Long service awards

• Transportation club – providing yearly savings for bus and rail commuting

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P11713

Part-Time, Permanent Admin Jobs, Careers and Vacancies with flexible hours. Find a new job and work in Speke, Liverpool, Merseyside, North West England. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.

awd online |

Expected salary: £18000 – 20000 per year

Location: Speke, Merseyside – Liverpool

Job date: Fri, 12 Jan 2024 07:29:38 GMT

Apply for the job now!