Business Support Officer at King’s College London
Job Description
Building and Campus: Kings Building, Strand Campus
Job description
The School of Security Studies includes the Defence Studies Department, Oxfordshire (nr Shrivenham); the Department of War Studies, London; and the King’s Institute for Applied Security Studies. The Business Support Officer will work across the School, reporting to the Deputy School Business Manager, with the following objectives:
To support the business operations of the School providing direct support to the business team, business function, other managers, and relevant stakeholders
- To provide administrative support in selected sub-areas of the business function, which includes finance, procurement, auditing, HR, space, health and safety, business continuity, information and data management and general projects etc.
- To actively contribute to the delivery of the mission and objectives of the faculty’s business function and the broader Business Support Network
- To role model a culture of professionalism with a focus on providing responsive and timely customer service
- To share best practice with colleagues and help promote new ideas for better and more effective and efficient delivery of services
The School of Security Studies is located within the Faculty of Social Science & Public Policy. Together, we support an inclusive culture and diversity for our staff and students. We are committed to encouraging further growth from diverse groups, and we welcome applications from people of all abilities and currently under-represented groups, which we are able to support with our range of flexible and inclusive benefits.
This post will be offered on an indefinite contract
This is a full-time post – 100% full time equivalent
Key responsibilities
- To be a key point of contact for service users providing a fast and efficient service
- To act flexibly in undertaking the variety of administrative duties in the business function
- To maintain electronic and manual filing systems in accordance with GDPR
- To act as a committee or meeting secretary should the local area require it
- To give administrative support and/or run a range of general and ad-hoc projects
- To respond to both internal and external enquires
- To liaise across King’s to clarify information and obtain services as required
- To support the business function’s efforts to ensure data integrity
- To be aware of and act in accordance with King’s Financial Procedures
- To undertake a range of procurement activity in accordance with King’s Financial Procedures
- To provide advice to service users on financial processes
- To undertake activity in support of the visiting staff process, onboarding and offboarding as required
- To be responsible for local space and infrastructure matters such as ensuring common areas are presentable, reporting issues and ensuring their resolution
- To undertake activity to help ensure that staff, visitors, and PhD students have appropriate space and equipment, liaising with Estates and Facilities and IT as appropriate
- To act as a Display Screen Equipment (DSE) Assessor
- We encourage this role acts as an Evacuation Marshall and, ideally, First Aider
- To provide general administrative support for health and safety
- To provide general administrative support for business continuity and risk management
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
Closing date: 21.2.24
