Cyber Security Administrative & Procurement Assistant

Job Description

Job title: Cyber Security Administrative & Procurement Assistant

Company: University of Oxford

Job description: Cyber Security Administrative & Procurement Assistant

Cyber Security Administrative and Procurement Assistant

This cyber security team supports several hundred departments, divisions, schools and colleges across Oxford. This is a complex and stimulating organisation that retains a leading global reputation. This role provides a challenging opportunity for an administrative and procurement assistant, with an interest in cyber security, to become a key member of a diverse, friendly and highly motivated team. We assume no prior knowledge of Cyber, but an interest in the subject is essential. The cyber function provides proactive and reactive cyber support to the University of Oxford and Colleges. The post holder will be part of a team that delivers essential benefit every day to every corner of Oxford. Your primary role is to keep the leadership team as busy as you can. These activities cover the following areas:

• Support -Provide direct assistance to the INFOSEC leadership.
• Procurement -managing a range of transactions from small (replacement equipment) to large (sensitive and high value security products) procurements. Working with IT Services procurement when necessary and interfacing with digital transformation projects.
• Scheduling – direct support the INFOSEC leadership team. Further involvement in the scheduling of a multitude of critical termly governance meetings and provide a secretariat for those led by the INFOSEC team. Assist in the planning and delivery of events and become part of the stakeholder management on behalf of the cyber security team.
• Triage. Support the team, when capacity allows, in handling queries raised on the ticketing system and allocating them to the correct person. Maintain relevant information sources (such as sharepoint on line, termly briefings, training completion figures)
• Directorate. Provide resilience and a community of practice with other administrative support staff in the Assurance Directorate.

Responsibilities:

Learn & Operate. Learn some basic cyber understanding to allow you to engage with our stakeholders. Operate critical corporate systems including HR and Finance after appropriate training.

Manage the INFOSEC calendar including renewal dates for critical application licenses and service contracts. Map the renewal date to a financial ‘Forecast of Out-turn’ (FOO) to ensure planned consumption of the INFOSEC budget.

Manage the appointments and calendars for CISO and two deputies.

Act as the first point of contact for many internal and external stakeholders, dealing with urgent and highly confidential matters according to priority and recognising when escalation is required.

Handle general enquiries in any form of communication (in person, post, email or telephone) with tact, discretion and initiative and greet and welcome visitors on behalf of the team.

Coordinate and record training activities undertaken by, and provided by, the team.

Support ad hoc projects, undertake research and prepare briefings as required by the team

Provide advice and guidance on administrative processes for other members of the team.

The drive and enthusiasm to learn new skills

To be considered for this position please enclose both a CV and supporting statement before the 12:00 deadline on Wednesday 31 January 2024

Contact Person : Chris Marshall Vacancy ID : 169870
Contact Phone : Closing Date & Time : 31-Jan-2024 12:00
Pay Scale : STANDARD GRADE 5 Contact Email :
Salary (£) : 28759 – 33966

Expected salary:

Location: Oxford

Job date: Fri, 12 Jan 2024 05:21:03 GMT

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