Employee Expenses Finance Assistant
Job Description
Job title: Employee Expenses Finance Assistant
Company: Maximus Services, LLC
Job description: Description & Requirements
Be part of something great
Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.
To ensure all expenses are entered correctly in a timely manner to meet the published service level expectation of 10 working days from receipt of claim
To liaise with staff members in regards to queries
To escalate unresolved queries to line manager
SAP Concur System
- Check each claim on the system against scanned receipts to ensure it is a valid VAT receipt
- Check each line on claim is in line with company policy
- Check each line has been entered to the correct coding and amend VAT according to the receipt
- Check each line and split costs between those that can and cannot be recharged to the client
- Reject the claim if any discrepancy back to employee for correction, recheck on return
- Submit checked expense to employees Line Manager for approval
- Answer all telephone queries received on the employee expenses helpline
- Answer all emails received in the Expenses mailbox
- Provide reports from SAP Concur to Financial Controller
- For CHDA, support monthly staff expenses DWP post payment validation review
- Test the roll out of any system upgrades
Other
- To support the shared services finance team with adhoc duties
MS packages, Excel, Outlook & Word (Intermediate level)
Experience of accounting packages (ideally SAP Concur)
Good written communication skills
Planning & organisation of workloads
Excellent attention to detail
EEO Statement
Maximus is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.
We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. YourGuaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.
Expected salary:
Location: Lewes, East Sussex
