Events Executive

Job Description

Job title: Events Executive

Company: Transport for London

Job description: Salary – circa £37,000 per annum (dependent on experience), plus excellent benefits
Location – Stratford, London with hybrid working and occasional site visits
(Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements)
Contract – TfL
12-month Fixed Term Contract opportunityThe RoleDo you have experience with delivering commercial events?
Do you possess great organisational skills?
If so, then check out our exciting role as Events Executive at Transport for London.You’ll be working with events managers and suppliers to ensure smooth and efficient management and delivery of events; including management of suppliers, budget controls and expense tracking. You’ll manage delivery and generate revenue from any private hire/ commercial events on the TfL estate. And continually seek out opportunities for improvement and ensure the adoption of good practice across all TfL events.You’ll provide event owners with expert guidance and advice on planning and execution for events aimed at external audiences. You’ll continually seek out opportunities for improvement and ensure the adoption of good practice across all TfL events.Key AccountabilitiesYour duties will include, but not be limited to:

• Developing and supporting any events requests for our non-corporate event space eg. disused platforms and stations, and other non-conventional spaces on the TfL estate. To identify required resources and suppliers to ensure that events are delivered in a professional way, on time and within budget with key internal and external partners
• Developing and maintaining a series of documents to ensure TfL events are in-line with safety and security measures and up to date policy, the latest sustainability policy and EQIA evaluation
• Working effectively with the Partnership team on assigned events to identify where and how events could be delivered in partnership with others to achieve the same or improved outcomes at a reduced cost to TfL
• Ensuring that all events outputs i.e. material and speeches are in line with the relevant TfL standards and that key messages are consistent with TfL’s corporate messages
• Support TfL’s revenue generation capabilities through developing a commercial event hire pipeline including close working with the film office and exploring private hire opportunities on TfL’s non-conventional event space
• Providing a flexible events management service which will include working outside of standard office hours including evenings and weekends

Skills, Knowledge & ExperienceSkills

• Time management and ability to prioritise own work in a fast-moving environment (Essential)
• Excellent project management and organisational skills (Essential)
• Demonstrable business, organisational, commercial and management skills (Essential)
• Strong commercial acumen and judgement (Essential)
• Good networking and relationship building skills to work with internal and external clients (Essential)
• Able to work unsocial hours and weekend as required (Essential)

Knowledge

• Good knowledge and understanding of events, hospitality best practice and implementation. Including facilitating digital/virtual and hybrid events (Essential)
• Strong demonstrable successful events management experience, identify required resources and suppliers to ensure that events are delivered in a professional way, on time and within budget with key internal and external partners (Essential)
• A good understanding of social inclusion/exclusion issues, best practice, and relevant government guidelines/legislation as they may apply to management of events (Essential)
• BS8901 – British Standard for Events Sustainability (Desirable)
• Understanding of the practical realities of working in a high-profile public-sector environment (Desirable)

Experience

• Demonstrable experience of providing cost effective event solutions (Essential)
• Experience of delivering internal and/or external facing events for a large organisation within budget, time and quality. Including digital/virtual/hybrid events (Essential)
• Experience managing external suppliers – ensuring best value in contracts (Essential)
• Experience of implementing strategies for internal and external communications (Desirable)

Equality, diversity and inclusionWe are committed to equality, diversity, and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.Application Process

• Please apply using your CV and a two-page covering letter. PDF format preferred and do not include any photographs or images
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter
• PDF format preferred and do not include any photographs or images

The closing date for applications is Monday 08 April 2024 @ 23:59Additional informationAs a fixed term contractor, we can offer you a choice of pension arrangements. If you choose not to take our final salary pension scheme you will be paid an allowance on top of your salary, subject to Tax and National Insurance. We will share all the details with you at offer stage and the choice will be yours based on your circumstances. Depending on what you choose you can add up to 14% to your salary.BenefitsIn return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:

• Final salary pension scheme
• Free travel for you on the TfL network
• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
• 30 days annual leave plus public and bank holidays
• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
• Private healthcare discounted scheme (optional)
• Tax-efficient cycle-to-work programme
• Retail, health, leisure and travel offers
• Discounted Eurostar travel

Expected salary: £37000 per year

Location: Stratford, East London

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