Executive Assistant at University of Bristol

The role

The role is based in the Library’s Planning and Resources team, a small, friendly team that oversees PA, administrative, health and safety and maintenance activities across the Library Services Division.

The Executive Assistant works with all the Library teams, undertaking core administrative activities that support delivery of the range of services that the Division provides.

The role is based in Augustine’s Courtyard, and includes blended working in line with the Division’s guidance.

What will you be doing?

• Providing a welcoming point of contact and advice about administrative matters to teams across Library Services.
• Overseeing administrative processes, systems and internal communications to ensure relevant information is available to colleagues.
• Dealing proactively with queries and ensuring resolution of problems.
• Undertaking a wide range of administrative activities, from acquiring goods and services, to arranging for staff to attend external meetings, to coordinating and supporting Division-wide induction and health and safety activities.

You should apply if

As a first point of contact, the role holder will be engaging with colleagues in a friendly, helpful manner and responding sensitively to enquiries.

You will bring to the role:

• A strong commitment to service quality
• Excellent planning and organising skills, and experience in a relevant role
• Proficiency in Microsoft Office software, e-mail and web, and general office systems
• Ability to take ownership of problems and find solutions
• An adaptable and flexible approach to meeting the needs of the team and Division

Anyone who values working in partnership, being part of a team and supporting others is encouraged to apply.

Additional information

For informal queries, please contact Lin Amber, Planning and Resources Manager, lin.amber@bristol.ac.uk, 0117 455 9335

This advert will close at 23:59 GMT on 05/02/2024.

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people – because diversity of people and ideas remains integral to our excellence as a global civic institution.