Executive Assistant (EA) to Life Course and Population Sciences (Maternity Cover) at King’s College London

Job description

This is an exciting opportunity to join the Professional Services team in the School of Life Course & Population Sciences. We are seeking a highly motivated and experienced Executive Assistant to provide high-level professional executive support to the Head of School and the Head of Department for Women and Children’s Health.

The post holder will be responsible for the effective and efficient day-to-day management and organisation of the Heads’ activities and business. This will include complex diary management, organising and supporting high-level senior meetings (including acting as Secretary to the School Executive Board), report and presentation writing, and providing project management support.

You will be a key member of the School Professional Services team, led by the School Manager, supporting senior academic, clinical and research staff across the school.

You will have a proactive approach and possess exceptional organisational, prioritisation and communication skills with the ability to use your own initiative to manage complex tasks and diary arrangements. You will be confident in working independently and with ambiguity, as well as being a strong team player.

In accordance with the new hybrid working policy, the role holder will be expected to spend a minimum of 40% FTE on campus. The on-campus presence will be split between the Guy’s campus and the St Thomas’ campus.

Information about the School

The School of Life Course & Population Sciences unites over 400 experts in women and children’s health, nutritional sciences, population health and the molecular genetics of human disease. Our research links the causes of common health problems to life’s landmark stages, treating life, disease, and healthcare as a continuum.  We are interdisciplinary by nature and use our breadth of expertise to teach the next generation of health professionals and research scientists. Based across King’s Guy’s, St Thomas’ and Waterloo campuses, our academic programme of teaching, research and clinical practice is embedded across six departments.

This post will be offered for a period of 9 months to cover maternity leave from 18 March 2024 to 16 December 2024.

This is a full-time  post – 100% full time equivalent.

Skills, knowledge, and experience

Essential criteria

• Educated to degree level or relevant experience
• Previous experience in an Executive Assistant or proactive supporting role
• Experience of complex diary management
• Experience of organizing and supporting high-level senior meetings
• Experience of report and presentation writing
• Experience of providing project management support
• Experience of working independently and proactively
• Committed to equality, diversity and inclusion, actively addressing areas of potential  

Desirable criteria

• Experience of HR administration, including recruitment
• Experience of budgetary and financial process

Candidates are strongly encouraged to specifically address the essential criteria outlined in the Person Specification in their covering letter.

Further information

The School of Life Course & Population Sciences is one of five Schools that make up the Faculty of Life Sciences & Medicine at King’s College London. The School unites over 400 experts in women and children’s health, nutritional sciences, population health and the molecular genetics of human disease. Our research links the causes of common health problems to life’s landmark stages, treating life, disease and healthcare as a continuum.

More information: https://www.kcl.ac.uk/slcps