HR Officer and Payroll Officer at University of Cambridge

Purpose of the Role

To provide support to the HR Manager and Payroll Supervisor in the provision of a comprehensive HR/Payroll service to the College. Working with the HR Manager, ensuring regular communications on HR matters to direct stake holders and wider college community through the most appropriate channel.

To assist with implementing changes within the College’s internal and external processes. This may involve establishing necessary steps for change and ensuring the successful implementation of the changes.

To work with the HR Manager on developing and delivering integrated organisational development plans that link to and support delivery of the College’s objectives.

To deputise for the HR Manager/Payroll Supervisor in their absence. It is estimated that the split between HR and Payroll will be 80/20%.

Key responsibilities for HR Function:

Recruitment

(i) Provide support for recruitment activity to include but not limited to:

• Producing high quality recruitment materials. · Placing recruitment advertisements · Arranging recruitment interviews.
• Taking part in interviews as required.

Administrative Support

(ii) Providing administrative support to include but not limited to:

• Drafting offers of employment for new members of staff. · Issuing letters to staff relating to changes in employment.
• Updating College policies
• Ensuring sickness recording is kept up to date including Bradford Factor scores · Providing reference letters for former employees.
• Arrange disciplinary and grievance meetings and take minutes at the meetings. · Administer the Cycle to Work Scheme
• Ensure Apprentices are set up on the government portal. · Send out all letters relating to changes to salary.
• Organising annual Flu Clinic
• Carry out right to work checks
• To raise and track purchase orders for the HR Office
• Deal with all invoicing for HR, including obtaining PO number and then following through until invoice has been paid, including liaising with new suppliers

Training

 (iii) Provide administrative support for all training requirements to include but not limited to:

• To be an administrator for iHASCO, checking that staff are enrolled and complete their training
• To be the point of contact for all training requirements within the College, including sourcing the training, updating the training budget and entering onto IDOCS

Payroll

(iv) Providing administrative support to include but not limited to:

• To add new starters to the Sage Payroll system
• To issue Pension Letters to new staff
• To administer Medicash and Help @ Hand
• To run the payroll in the absence of the Payroll Supervisor (training will be given)

The above is not an exhaustive list of duties. The post-holder may be asked to take on different tasks as required, and all employees are expected to work collaboratively to support the overall work of the College.

General responsibilities

• To take part in the College’s appraisal scheme and to undertake training as required.
• To fully comply with all the College’s policies including equality of opportunity and data protection. · To undertake any other reasonable request or duties commensurate with the post.

Health & Safety

• To adopt a responsible attitude towards health and safety to comply with any procedures as required by the College to ensure the health and safety of the College community.