Lead Records Administrator
Job Description
Job title: Lead Records Administrator
Company: Foot Anstey
Job description: Are you looking for an opportunity to progress your records administration career in a leading law firm? As the Lead Records Administrator with us at Foot Anstey in Plymouth you will support the Records Manager in leading a small team who provide an efficient and effective service assisting with the storage, retrieval, and safekeeping of legal records. This is a key and highly valued role in our firm where you will be supported by a friendly and welcoming team.This is an excellent opportunity for someone with records administration experience, who might be ready for a move into a more senior role, as a lead. The role would suit someone who has previously worked in a physical capacity as there is a requirement to move/lift boxes and use ladders and trolleys in a warehouse environment on occasion. You may be required at times to travel to other offices to assist with records management duties, for which a vehicle is provided. If you enjoy an active, busy role working with a friendly team in a professional environment, then this could be the ideal position for you!What you’ll do
- Cover for the Records Manager when necessary
- Training of team and internal stakeholders in respect of records database
- Supervising and allocating daily work schedule to a small team of Records Administrators
- Deal with requests from internal stakeholder, and external clients following set record management procedures, Law Society guidelines and Data Protection compliance
- Work within the firm’s Health & Safety guidelines to ensure/maintain a safe working environment
- Collating team figures for the manager (Excel)
- Locate records using the Foot Anstey database
- Arrange delivery of items to internal clients
- Work on occasion at the remote storage facility (in Plymouth) to deposit and retrieve documents
- Create and amend database records maintaining a high level of accuracy and attention to detail at all times
What we’re looking for
- A full driver’s licence (essential)
- Demonstrable experience in records administration
- Ability to cope with repetitive work and follow set procedures
- Ability to work in a warehouse environment, lifting boxes and climbing ladders
- Attention to detail with a high degree of accuracy (good numeracy and literacy skills)
- Solutions focused nature with strong problem solving skills
- Ability to prioritise and manage own workload and the ability to deal with a variety of tasks
- Ability to remain calm under pressure
- Confident IT skills and experience using of MS Office and Windows software
- Excellent interpersonal skills to deal with a range of people both internally and externally
- Experience and interest in working as part of a collaborative team
If you are looking for a forward-thinking firm with the ambition to succeed, this is the perfect opportunity for you!Pre-employment screeningSuccessful applicants will be required to successfully complete a pre-employment screening process which includes a financial integrity check and a DBS check. If you wish to discuss any issues or questions in connection with this, please do speak in confidence with a member of the Talent Acquisition Team.Eligibility to work in the UKEligibility to work in the UK will be verified in the final stages of the selection process. All candidates must be able to prove their right to work in the UK, which may include meeting the Home Office criteria for Visa sponsorship. Candidates who require sponsorship should evaluate the Home Office eligibility for a Skilled Worker visa before applying and keep up to date with any legal developments.Our offer to youIn return for your efforts, you can expect considerable scope for personal as well as professional development. Tailored to match the level you’re working at, we encourage people to engage with our popular and well supported coaching and mentoring programmes which connect you to people right across the firm and at every level. We create space for mental and physical wellbeing with our weekly Lifestyle Hour, 28 days annual leave, a day off for your birthday, and a sabbatical you can take every 5 years. You can also buy holiday managing your benefits flexibly using our sophisticated portal to configure your total reward offer according to what you value most. As part of this, you can make ongoing or one-off donations to our charitable foundation and access our CSR programme where you can engage with community-based initiatives (as a team, or individually) twice a year, to give something back where you feel it matters.Why Foot Anstey?As one of the UK’s fastest growing law firms, Foot Anstey believes in helping our clients and people achieve their ambitions, unlocking new and exciting opportunities. Our team of business and legal advisors are motivated by understanding clients’ goals and collaborating with them and other advisers to deliver solutions. By becoming our clients’ most trusted advisor, we are enabling them to achieve their ambitions. How we do it is just as important as what we do. Our values define the way we act with our clients and one another every day, and because of these we think our culture and environment sets us apart.Over our history we’ve grown from a high-street firm to a significant regional and national player working with leading brands and individuals predominantly across six key sectors: Private Equity, Retail & Consumer, Energy & Infrastructure, Islamic Finance, Developers and Private Wealth. Our strategy of gaining market share through meeting clients’ needs, investing in and developing high quality talent and using technology and innovation to enhance our services has led to significant growth. We now operate from seven locations: Truro, Plymouth, Exeter, Taunton, Bristol, Southampton, and London.Our people are central to our success, in every part of the business. We actively support our employees to achieve their aspirations through offering meaningful careers with balanced rewards, which have been carefully designed to focus on personal wellbeing. We offer continual opportunities for support and professional development through our Business Skills Academy and Digital Skills Academy and believe in empowering each other to achieve and strive to create a progressive and inclusive working environment. Being forward-thinking, we are open to discussing flexible working patterns for all our vacancies, with over 40% of our existing employees having a permanent flexible working pattern. In addition, our impressive suite of flexible benefits will enable you to prioritise what matters most to you.Creating a diverse and inclusive workplace is integral to delivering our strategy, and we were delighted to be awarded the National Equality Standard for a second time in 2021. We consider this to be right at the heart of our priorities and goes way beyond our policies – it’s something we consider across everything we do, from the make-up of our client teams, encouraging staff to reach their potential, through to our leadership. We aim to support our clients and our people to achieve their goals, regardless of background, gender, race, beliefs, sexuality or other non-work related factors. We champion aspiration and encourage it in everyone that works with us. As such we actively encourage applications from all suitably qualified people, regardless of any characteristics protected by law. If you apply for this role, you may be encouraged to answer our diversity and social mobility monitoring questions, so please be reassured that any answers you provide will remain entirely anonymous and confidential and will in no way impact your application.Foot Anstey. Powering Your Ambition.Apply for this Job
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First Name *Last Name *Email *PhoneResume/CVDrop files hereAttach or enter manually(File types: pdf, doc, docx, txt, rtf)Cover LetterDrop files hereAttach or enter manually(File types: pdf, doc, docx, txt, rtf)Do you have a full clean drivers license (some site to site travel will be required) *Do you have similar experience in a records related role? *Are you able to work in our Plymouth office (due to the nature of this role, we would require you to be based in the office)? *Please confirm your salary expectation *Please detail your notice period /availability to start the role *How did you hear about this job? *LinkedIn ProfileAre you authorised to work in the UK either as a citizen or by holding a valid permit to work in the UK? *If you hold a work permit, please provide further details including visa type and date of expiry *Do you consider yourself to have a disability according to the Equality Act?Point of data transfer *When you apply to a job on this site, the personal data contained in your application will be collected by the Foot Anstey Group (comprising Foot Anstey LLP and Enable Law) (“Controller”), which is located at Salt Quay House, 4 North East Quay, Sutton Harbour, Plymouth, PL4 0BN and can be contacted by emailing . Controller’s data protection officer is Jeremy Swain, who can be contacted at Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer is subject to appropriate safeguards (the standard contractual clauses). You can obtain a copy of the standard contractual clauses by contacting us at .Your personal data will be retained by Controller for whichever is the shorter of the following two options: i) a period of up to 365 days or ii) as long as Controller determines it is necessary to evaluate your application for employment. You can choose to allow the Controller to retain your data beyond this time frame if you opt-in to a longer retention period. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability.You can register a complaint about our handling of your personal data with the ICO, who are the supervisory authority for UK GDPR.I have read and understoodOur system has flagged this application as potentially being associated with bot traffic. Please turn off any VPNs, clear your browser cache and cookies, or try submitting your application in a different browser. If this issue persists, please reach out to our support team via our
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