Legal PA

Job Description

Job title: Legal PA

Company: Sky Group

Job description: Want to do the best work of your life? With 24 million customers in 7 countries, make your mark at Europe’s leading media and entertainment brand. A workplace where you can proudly be yourself; our people make Sky a truly exciting and inclusive place to work.

The Legal PA role provides high quality secretarial and document production support in the most sustainable, effective, and efficient manner, to add real value and differentiate Sky from its competitors and to support their manager and respective legal team to do the same. The Legal PA is accountable for providing PA support to the relevant Centre of Excellence as required within the Legal Department, in addition to support across the wider Legal PA Pool where needed. The successful candidate will be expected to be proficient in a number of Microsoft applications (listed below). Full training will be provided for Sky systems/applications.

What you’ll do:

• Opening new matters on the legal document management system (iManage)
• Diary management including organising meetings using Microsoft Outlook/Condeco: sourcing rooms, arranging catering, visitor booking / meet and greet (when applicable)
• UK and international travel bookings using the travel booking system
• Raise payments using the ARIBA purchasing system: (PRs, BACs, CREs, FCRs & BTAs) and expenses; ordering stationery, mobile devices and IT equipment
• Book taxis; organise couriers:
• Ad-hoc queries – e.g. map of Osterley, contact information
• Logging Legal General spend, for centralised costs (training, ents, travel, subs and memberships) onto the tracker
• Information requests required by Director or General Counsel
• Updating Legal tracking documents e.g expenditure trackers, People Lists
• Managing Contractual Notices mailbox (training will be given)
• Photocopying, scanning and printing legal documents
• Updating department expenditure spreadsheets using Microsoft Excel

Document Production & Processing:

• Creating, animating and updating presentations using Microsoft PowerPoint
• Creating letters
• Reformatting documents, copying and pasting Word, Excel and PowerPoint documents into agreements
• Amending and stitching documents to create agreements (using Adobe Pro)
• Sending documents via DocuSign for signature to multiple signatories, internal and external
• Filing final documents and related correspondence to iManage
• Searching for, and sending out copies of final agreements to the business

Responsibilities outside of the PA pool:

• New starter orientation
• Opening and distributing incoming post
• Organising team away days and social events
• Attending team meetings
• Diary management (where required): (A) email/inbox management, which may also include updating contact information and (B) filing to the Legal document management system (iManage) or monitoring generic mailboxes; and minuting or noting action points within team meetings (when applicable)
• Maintaining tracker documents

What you’ll bring:

• Outlook (Advanced): Organise complex/recurring meetings
• Word (Advanced): Outlined numbering, creating/amending styles, track changes, headers, footers, footnotes, and endnotes, comparison documents
• PowerPoint (Intermediate): Create, amend and animate presentations and apply housestyles
• Excel (Intermediate): Create, amend and maintain budget spreadsheets using formulas, graphs and pivot tables
• Adobe Professional: amend and stitch PDFs
• Teams & Webex: set up of internal/external audio and video calls
• SharePoint: Sharing documents / permissioning
• Touch typing – 60wpm
• Confidence to influence and engage effectively at all levels
• Excellent telephone manner
• Excellent time management skills; the ability to prioritise and multi-task and excellent organisational skills
• Diplomacy and discretion
• Punctuality, dependability and reliability
• Focused, calm and patient

Sky Applications (full training given)

• Sky Life / Workday: logging of annual leave and sickness records; change requests
• DocuSign – the document signature software Sky uses
• iManage
• ARIBA Cloud / Buyer
• Condeco (eMeetings) – Sky’s internal room booking system
• Travel booking portal
• Legal Front Door – Sky Legal’s innovative matter tracking system
• SPARK – Service Desk: web-based portal for ordering IT equipment / raising IT requests

APD Team Overview

The Advertising, Partnerships and Distribution legal team comprises one director, three Head Counsel, seven Senior Legal Counsel and three Legal Counsel, who between them provide expertise in all aspects of commercial contracting including advising, reviewing, leading negotiations and drafting of high-value and strategic contracts critical to Sky and the Comcast/NBCU/Sky Group. We are responsible for: third party channels and apps on Sky, such as BBC, Channel 4, Comedy Central and Netflix; licensing Sky’s channels and NOW to other platforms including Virgin Media, Apple devices and smart TVs; and Sky Media advertising sales. We work really closely with our commercial colleagues and other members of Legal including in Germany and Italy.

Legal

Sky’s Legal department is a fantastic place to work. We comprise over 200 industry leading lawyers and legal and compliance professional across the Sky territories, providing commercial, risk-based advice to the wider business. We regard ourselves (and are recognised) as trusted partners of the business functions we support. We seek to employ the “Believe in Better” mantra in our day-to-day work, both in our output and in our behaviours. Our Vision is to be one team, business partnering to deliver Sky’s Protect & Grow plan, empowered to be our best.

The rewards:

There’s a reason people can’t stop talking about #LifeAtSky. Our great range of rewards really are something special, here are just a few:

• Sky Q, for the TV you love all in one place
• A generous pension package
• Private healthcare
• Discounted mobile and broadband

Where you’ll work:

Osterley:

Our Osterley Campus is a 10-minute walk from Syon Lane train station. Or you can hop on one of our free shuttle buses that run to and from Osterley, Gunnersbury, Ealing Broadway and South Ealing tube stations. There’s also plenty of bike shelters and showers.

On campus, you’ll find 13 subsidised restaurants, cafes, and a Waitrose. You can keep in shape at our subsidised gym, catch the latest shows and movies at our cinema, get your car washed and even get pampered at our beauty salon.

Inclusion:

Recognised as an ‘Inclusive Top 50 Employer’ and a ‘Times Top 50 Employer for Women’, we’re working hard to ensure we’re a truly inclusive place to work. This means we don’t just look at your CV. We’re more focused on who you are and the potential you’ll bring to Sky. We also know that everyone has a life outside work,

And we’ll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our recruitment team who will be happy to support you.

Why wait?

Apply now to build an amazing career and be part of a brilliant team. We can’t wait to hear from you.

To find out more about working with us, search #LifeAtSky on social media. A job you love to talk about.

Just so you know: if your application is successful, we’ll ask you to complete a criminal record check. And depending on the role you have applied for and the nature of any convictions you may have, we might have to withdraw the offer.

Expected salary:

Location: Osterley, Greater London

Job date: Fri, 12 Jan 2024 08:45:53 GMT

Apply for the job now!