Logistics Coordinator (Personnel) – Bridge View office in Aberdeen

Logistics, Transport & Distribution
January 6, 2024

Job Description


Job title: Logistics Coordinator (Personnel) – Bridge View office in Aberdeen

Company: Swan Recruitment

Job description: Logistics Coordinator (Personnel) to join busy logistics team within Operations Department.

This position is based in Bridge View office in Aberdeen.

This is a fixed term contract position for a period of 3 months but may extend.

£37k pro rata. Fixed time contractors are considered staff and would come with full staff benefits

KEY RESPONSIBILITIES:

  • Co-ordinate initial mobilisation for new start (staff & adhoc) in line with company induction process.
  • The successful individual will have a can do attitude and a dynamic approach to tasks and the role as well as an understanding how to priorities operational demands. They will have working experience and knowledge of:
  • Mobilising core crews
  • Mobilising adhoc personnel often at short notice
  • Assuring compliance of mobilisation requirements
  • Maintain accurate rota management system (ATS) with any changes.
  • Update and maintain all required company systems, i.e. Power BI portals, RDB etc.
  • Liaise with customer logistics for mobilisation requirements.
  • Update PetrofacGo with relevant company communications.
  • Engage with offshore employees and client supervision regarding any enquiries.
  • Recruitment of ad-hoc personnel in line with the BMS Adhoc Resourcing Process.
  • Raise requisitions for offshore staff vacancies.
  • Liaise with employees on short term absence and arrange RTW medical as appropriate.
  • Meeting medevacs and escorting to company medical provider(s) as required.
  • Support Team Leader with client weekly calls.
  • Provide weekly report to designated Team Leader on operational activity.
  • Monthly reporting for functional support.
  • Tool Hire & Purchase as required by the contract.
  • Update Organisational charts.
  • Collate appraisals, record as necessary.
  • Participate in offshore visits.
  • Participate in Operations On call Team.
  • Proactively support Horizon Zero and Company Health and Safety initiatives.

ESSENTIAL QUALIFICATIONS AND SKILLS:

  • Good secondary/tertiary education.
  • Familiar with and understand the company Health, Safety and Environmental Policies.
  • Excellent communication and inter-personal skills.
  • Good time management.
  • Ability to organise workload in order to meet deadlines.
  • Self-motivated, enthusiastic and able to work as a team member and liaise effectively with staff at all levels.
  • Effective problem solving and analytical skills.
  • Awareness of project commercial and cost control issues.
  • Ability to liaise with internal teams, offshore personnel and Client effectively.
  • Capable of working on own initiative and with minimal supervision.
  • Operations experience, preferably in the oil and gas industry.
  • Contractor personnel resourcing experience preferable.
  • Oracle experience would be an advantage.
  • Computer literate and experienced in Microsoft office, Word, Excel, Visio, Microsoft Access, and PowerPoint.

Expected salary:

Location: Aberdeen

Job date: Fri, 05 Jan 2024 05:10:07 GMT

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