Operations Officer

Job Description

Job title: Operations Officer

Company: King’s College London

Job description: This is an exciting opportunity to join the Professional Services team in the Diabetes Theme within the School of Cardiovascular and Metabolic Medicine & Sciences at King’s College London. We are seeking to appoint an experienced and highly motivated part-time operations officer (0.2 FTE) to provide patient and public involvement (PPI) administrative support on a project funded by the Steve Morgan Foundation entitled ‘Towards translation: improving the functional survival of stem cell-derived beta cells’. The successful applicant will work closely with Prof. Shanta Persaud, Dr. Aileen King and Prof. Peter Jones to provide efficient operational support in liaising with the project’s PPI steering group. Duties will include organising PPI steering group meetings, taking minutes, arranging PPI group payments and monitoring budgets. This role will suit a candidate with excellent organisational skills who can work accurately, with close attention to detail in a busy environment. They will have excellent communication skills and be able to develop good working relationships with the researchers and the PPI steering group.This post will be offered until 31st May 2028.This is a part-time post – 20% full time equivalent.Key responsibilitiesThe main duties are as follows:

• Keep an email database of the PPI steering group.
• Act as a point of liaison between the PPI steering group lead and the research team at King’s College London (led by Prof. Persaud, Dr. King and Prof. Jones).
• Act as a point of liaison between the PPI steering group lead and members of the steering group.
• Take responsibility for planning and organising PPI steering group meetings.
• Prepare and support PPI steering group meetings, including sending out invitations, coordinating and distributing papers, and taking and distributing minutes, as required.
• Administer financial transactions (such as payment to the PPI steering group lead and members for attendance and travel to scheduled PPI meetings, purchase orders, invoices, sales invoices, other expense claims, journals).
• Set up and administer social media accounts (e.g. X. LinkedIn, Instagram, etc.) dedicated to dissemination of key research findings.
• Act as a point of liaison between the research team and our outreach collaborator to arrange outreach activities, including a Science Gallery London Spotlight Exhibition in 2027.
• Act as a point of contact for PPI-related matters with administrators from Diabetes UK and the Steve Morgan Foundation.
• Provide advice, guidance and, where appropriate, training on policies and processes relevant to PPI , sourcing information for colleagues to facilitate their work
• Carry out other ad-hoc project-related admin as required.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.Skills, knowledge, and experienceEssential criteria * Educated to degree level or with relevant administrative experience.

• Experience and good knowledge of using administration databases, management information systems, Excel, etc.
• Experience of administering financial transactions.
• Experience of scientific communication through management of social media accounts such as X, Instagram, etc.

Desirable criteria * Experience of patient and public involvement initiatives.

• Experience of liaising with key stakeholders.
• Experience of Committee servicing, events organisation.
• Experience of working in a higher education institute or research environment.
• Ability to work under pressure in a busy environment and multitask.

CompanyKing’s College London is one of the top 20 universities in the world and among the oldest in England. King’s has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.King’s has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.King’s has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.King’s College London and Guy’s and St Thomas’, King’s College Hospital and South London and Maudsley NHS Foundation Trusts are part of King’s Health Partners. King’s Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world’s leading research-led universities and three of London’s most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: .King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at .Company info Mini-site Telephone +(44)02078365454 Location STRAND
LONDON
WC2R 2LS
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Expected salary: £37332 – 37982 per year

Location: Central London

Job date: Wed, 20 Mar 2024 04:09:02 GMT

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