Payroll Advisor (Fixed Term Contract)

Job Description

Job title: Payroll Advisor (Fixed Term Contract)

Company: Clyde & Co

Job description: Department: Human Resources (Payroll)

Location: Guildford

Role: Payroll Advisor

The Firm

Clyde & Co is a global law firm with 400 partners, 2000 legal professionals and 3600 staff in over 40 offices across six continents. Its core global sectors position it at the heart of global trade and commerce: insurance; marine, natural resources and energy; projects and construction; aviation. Our vision is to be our clients’ first choice for complex, multi-jurisdictional matters in our chosen sectors by investing in our core practice areas in chosen locations, serving an international client base and building a network of offices in key trading zones. Our key focus is also to become the “go to” firm in emerging markets, running ourselves professionally by attracting and developing the best people.

The Team

Currently consists of a Payroll Manager, two Senior Payroll Advisors and three Payroll Advisors running three English payrolls and three Scottish payrolls for approx. 3000 employees.

Key Responsibilities

• Processing of 2 payrolls; two English payroll and one Republic of Ireland payroll from start to creation of the new pay period.
• Work closely with the other Payroll colleagues to meet the required deadlines.
• Ensuring that all starters and leavers are processed promptly, accurately on the payroll system.
• Prepare manual calculations where necessary.
• Calculate and process statutory payment calculations.
• Prepare and transmit BACS files in accordance with the monthly deadlines.
• Processing of the P11Ds on an annual basis.
• Pension, including auto-enrolment, monthly pension assessments, payment of the pension contributions, opt-ins and opt-outs.
• Processing of the monthly journal data for Finance and reconciling Payroll GL accounts.
• Complete the year-end processes and generate necessary reports.
• Payment of the HMRC, third party payments and ad-hoc payments to employees.
• Answer employee queries by phone, email, and face to face / MS Teams.
• Liaise with HR and Finance as required to fulfil the job role.
• Assist Payroll colleagues during annual audits.
• Provide feedback and be involved with process improvement.
• Keep the payroll manual up to date.
• Take on any additional work as required as the job evolves.

Essential Skills & Experience

• Good overall payroll knowledge including manual tax & NIC calculations, and statutory leave such as SMP and ShPP.
• Able to work as part of a team as well as independently.
• Able to use own initiative and proactive in resolving queries.
• Ability to build relationships within HR and Finance as well as with our employees.
• Strong attention to detail and able to multi-task effectively.
• Ability to maintain confidentiality at all times.
• High level of computer skills, including being able to pick up use of new software quickly, and excellent Excel skills including Vlookups, logical formulas and pivot tables.
• Ability to work calmly and effectively under pressure, and able to meet all deadlines.
• Able to listen and act on instructions promptly.
• Good sense of customer service, providing our employees with quick and complete answers to their queries.
• Outstanding communication skills (written and oral).

• Willing to grow into the role and adapt as required.

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional developments opportunities for our people enabling them to be highly effective in their current role as well as assist them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

• Technical Excellence
• People and Team
• Client/Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

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Expected salary:

Location: Guildford, Surrey

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