Project Assistant | Forensic & Litigation Consulting

Job Description

Job title: Project Assistant | Forensic & Litigation Consulting

Company: FTI Consulting

Job description: Who We Are

FTI Consulting is the world’s leading expert-driven consulting firm. Over the last 40 years, FTI Consulting experts have served as the trusted advisor to Fortune 500 companies and the world’s leading law and private equity firms when they are facing their greatest opportunities and challenges. Our strong performance and continued success are a direct reflection of the ambition, energy, and commitment of our talented professionals across the globe to make a positive impact for our clients and communities.

At FTI Consulting, you’ll be inspired and empowered to make an impact on headline matters that change history. Working side by side with the world’s leading experts in your field, you’ll be surrounded by an open collaborative culture that embraces diversity, recognition, professional development and most importantly, you.

There’s never been a more exciting time to join FTI Consulting and this is where you will do the most exciting and fulfilling work of your career.

Are you ready to make an impact?

About the Role

The Risk and Investigations practice within the Forensic & Litigation Consulting segment is seeking a Project Assistant to support their teams, manage client processes and ensure the smooth functioning of the business. The candidate must be experienced in supporting senior management at a high level, be highly numerate, have good written skills, the ability to take initiative and prioritise multiple tasks.

A key focus of the role will be to manage and co-ordinate the administration of client processes so that project and billing arrangements are centralised, organised, timely and efficient. Whilst not requiring financial qualifications, the successful candidate will have experience and a keen interest in bringing rigour to project delivery processes including managing project set up from the initial sales lead and conflict checks to managing the full commercial life cycle of a project including cost and fee reconciliations including sub-contractor arrangements, invoicing and WIP management and ensuring efficient closing down of projects.

The role will also involve some EA support to the team’s leadership as well as overseeing new joiners’ processes and helping with initiatives and internal projects such as marketing campaigns, as required.

Accuracy and attention to detail are essential. The nature of the business is driven by client deadlines and on occasion the successful candidate may be required to work outside the core hours at short notice. The role will be suited to someone who enjoys a full, varied and sometimes deadline-driven day. The successful candidate will be self-assured, flexible, reliable with a positive demeanour, be the glue of the team and have the ability to remain calm under pressure.

What You’ll Do

• Provide end to end client and project commercial management process support, overseeing the project life cycle, delivery assurance and best practice processes
• Open client projects within our CRM system – following the internal set-up process from start to finish on a high volume of client projects, ensuring all project details are correct
• Update the team’s client project tracker
• Ensure subcontractors are successfully and efficiently onboarded using the internal onboarding system, working closely with our Human Resources team to ensure subcontractor contracts are kept up to date and are in accordance with IR35
• Manage the subcontractor tracker and collating and processing complex subcontractor invoices, ensuring invoices are processed in a timely manner
• Financial reporting – including pulling client matter reports for the team, pulling WIP reports, project cost management and financial management.
• Client billing – working closely with our billing team to finalise monthly client invoices and sending these to clients
• Work with management on team operations and organisation
• Join team meetings to take notes and action points
• Manage the team’s subscriptions and databases and ensuring invoices are processed in a timely matter
• Diary management to senior leadership in team
• Track new joiner processes, ensure smooth onboarding and follow through
• Liaise with marketing and management of team bios
• Management and standardisation of case studies and proposals
• Arrange client and social events for the team
• Provide admin support to the growing Business Intelligence team, being the go-to in the team for ad hoc requests

How You’ll Grow

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need to Succeed

• Experience of managing admin and finance processes through the life-cycle of projects
• Experience using CRM database Salesforce is desirable but not essential
• Ability to prioritise workload and to deal with multiple parties and requests
• Strong attention to detail with strong organisational skills
• Proficiency in Microsoft Office suite (Excel, Work, Outlook, PowerPoint)
• Proven experience of supporting a busy team, preferably in a consulting or financial environment is highly desirableG1
• Ability to communicate with tact and diplomacy, both verbally and in writing with all levels of the organisation
• Ability to communicate on behalf of senior leaders both to internal and external parties
• Ability to work under time pressure and be available as needed
• Strong team player
• Excellent interpersonal skills with proven ability to establish rapport with people at all levels
• Ability to handle confidential issues with utmost sensitivity
• Strong levels of discretion and integrity
• Ability to pursue and find solutions when they may not be immediately visible or available

The candidate should have advanced Microsoft Office applications skills, numerate agility and excellent interpersonal and communications skills underpinned by a proactive and positive approach.

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Our Benefits

Our goal is to support the well–being of you and your families—physically, emotionally, and financially. We offer market competitive benefits (including pension), supplemented by 15 flexible benefits, to meet your needs. These include health, lifestyle and family friendly options. We also offer professional development programme, wellness, recognition, community volunteering initiatives, and flexible/hybrid working arrangements.

About FTI

FTI Consulting is a global business advisory firm dedicated to helping clients with their most significant opportunities and challenges. With more than 7,600 employees located in 31 countries, our broad and diverse bench of award–winning experts advise their clients when they are facing their most significant opportunities and challenges. At FTI Consulting, we embrace, cultivate and maintain a culture of diversity, inclusion & belonging, which are fundamental components to our core values. FTI Consulting is publicly traded on the New York Stock Exchange and has been named the #1 Professional Services Firm on Forbes List of America’s Best Employers and the best firm to work for by Consulting Magazine. For more information, visit and connect with us on and .

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

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Additional Information

• Employee Status: Regular
• Exempt or Non-Exempt?: Exempt
• Job Family/Level: Core Operations Level 2 – Tier 1
• Payroll Expense Type: Infrastructure (Non-billable)

Compensation

Expected salary:

Location: London

Job date: Fri, 27 Oct 2023 22:07:45 GMT

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