Secretary – Healthcare Commercial
Job Description
Job title: Secretary – Healthcare Commercial
Company: Hill Dickinson
Job description: Location : Leeds Job AdvertHill Dickinson LLP is a leading and award-winning international commercial law firm with offices in Liverpool, Manchester, London, Leeds, Newcastle, Piraeus, Singapore, Monaco and Hong Kong. With more than 950 people including 200 partners and legal directors, the firm delivers advice and strategic guidance spanning the full legal spectrum, from non-contentious advisory and transactional work, to all forms of commercial litigation.Hill Dickinson acts as a trusted adviser to a wide portfolio of clients across a wide range of specialist sectors: from transport and logistics and international trade, through to retail, insurance, marine, health, education, manufacturing, public sector and banking and financial services.Job role: SecretaryHours: Monday to Friday, 09:00 to 17:00 (35 hours per week)As the winner of two Working Families’ awards for ‘Best UK employer for Flexible Recruitment 2022’ and ‘Best UK employer for Flexible Working Award 2020’, we are happy to consider flexible working opportunities to help you balance your work and home life.Team: Healthcare CommercialLocation: LeedsBenefits: At Hill Dickinson we understand that incentives go far beyond a good salary, so we have created a comprehensive benefits package tailored around our people.Here are some examples of what we offer:
- 25 days’ annual leave
- Birthday privilege day and Christmas shutdown
- Holiday buy, sell and carryover scheme
- 2 charity volunteering or pro bono days
- Flexible, agile and home working
- BUPA
- Permanent health insurance
- Flexible pension scheme
- Medicash
- EAP with access to counselling
- Enhanced family leave policies
- Access to 10 days fully subsidised emergency or back-up care per year
- Life assurance
- Annual travel season ticket loan
- Dress for your day policy
- Bespoke training and development opportunities
- Financial contribution towards home working equipment
Role overviewIntroduction to the role:You will be working as part of a busy and growing team advising on exciting projects in the healthcare (NHS and private), life sciences and digital health sectors. You will be a core part of the team with the opportunity to get to know and understand the business and clients.Introduction to the team:You will provide an effective and flexible secretarial service to the Leeds Healthcare team with a focus on Commercial Healthcare.The team has two partners who you will be working for directly, but you may also provide support as needed to other partners across the Healthcare Commercial team.You will become familiar with the team’s various client matters and provide support and assistance to other members of the secretarial team when required.Key responsibilities:
- Coordinating administration of the Leeds Commercial Healthcare team including:
– Diary management / arranging meetings– Coordinating team diaries and arranging travel– Full understanding of the team’s clients and files– Opening of client files– Ensuring regular and efficient billing and monitoring retainer arrangements
- Draft correspondence and prepare standard documentation from audio/copy
- Carry out copying, faxing, archiving, organisation of client files and filing systems, including electronic filing
- Make and receive telephone calls, ensuring all calls are managed
- Arrange couriers/deliveries
- Dealing with invoices
- Prepare monthly client billing, expense claims and general finance tasks
- Prepare PowerPoint presentations when required
- Maintain database
- Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
- Working across teams, including in particular business development, in promoting the interests of business
- Developing healthcare industry knowledge and attending training as may be necessary or desirable to assist in performance of the role
What we are looking forEssential:
- Proficient in Word, digital dictation, Excel, Outlook
- Proficient in diary management; meeting arrangements, telephone and email communication
- Fast and accurate typing speeds
- Conversant in document formatting including track changes, auto-numbering and creating table of contents
- Conversant in document version control
- Able to take and pass on accurate messages
- Excellent communication skills
- Ability to prioritise tasks and to work under pressure
- Able to demonstrate adaptability and flexibility
- Able to produce accurate work with strong attention to detail
- Team player who is able to work as part of a team and use initiative but also able to work independently
Desirable:
- Previous experience working in a Healthcare sector
- Conversant with a Document Management System (DMS)
Equality, Diversity and InclusionHill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic origin, disability, sexual orientation, marital or transgender status, nationality, religion or belief.We understand that our power as a firm comes from empowering our people and that it is only by encouraging and enabling individuals to be themselves at work that we can truly benefit from their rich and varied strengths.Hill Dickinson is an equal opportunities employer. All applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background.Disability SupportWe are a Disability Confident employer, which means if there is anything that we can do to make your visit easier, so you are able to perform at your best, please let us know. You can contact the HR team at should you require any adjustments to the application or interview process.ValuesTrust – Respect – Innovation – CollaborationAt Hill Dickinson, we welcome applications from individuals that are looking to return to the law as well as all routes to qualification, with both the SRA and CILEx.All successful candidates will be subject to our standard pre-employment screening, including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks.Due to the high response levels we receive for some vacancies, we may expire any of them prior to the advertised closing date and advise you to submit your application as soon as possible.Hours Monday to Friday, 09:00 – 17:00 (35 hours per week)
Department Health Commercial
Job Type Full time
Contract Type Permanent
Salary Dependent on experience
Expected salary:
Location: Leeds
