Senior Project Officer (PROMISE Population Health Improvement Cluster)
Job Description
Job title: Senior Project Officer (PROMISE Population Health Improvement Cluster)
Company: King’s College London
Job description: In April 2024, IoPPN, King’s College London will establish a national Population Health Improvement Cluster (PHIC) with a focus on mental health, funded by UKRI. This will be one of four research themes focussing on mental health, and is part of a new national research network, funded by UKRI (Population Health Improvement UK).
This is a strategically important development for KCL and involves partnerships across King’s and with national and non-academic collaborators. Our major partner for this initiative will be with local government (Thrive LDN) and the Cluster will be a disseminated UK-wide partnership spanning 10+ universities and other organisations across the country, alongside people with lived experience. This is an exciting interdisciplinary initiative which will require all members of this emerging network to work together with an open mindset, with a view to understanding and addressing the inequities which underlie mental ill health nationally.
Under the direction of the Cluster Manager and Cluster Director, you will be responsible for supporting the successful development and delivery of research programmes, and providing financial and operations support in line with funder policies and College processes. This will include overseeing post-award management including programme and project budgets, working closely with the communications and engagement team and staff at Thrive London and across partner organisations, to facilitate the delivery of the Cluster’s objectives and promote a positive research culture in-line with wider College initiatives. You will work closely with the Cluster Co-Directors, coordinating diary management, supporting Cluster core programme meetings, and providing support for meeting scheduling, agenda setting and minute taking as appropriate. You will also support administrative tasks related to the wider cluster, which will include organisation of annual away days, conferences, capacity building and training events.
The post requires someone with a confidential and methodical approach and a flexible and adaptable manner. After initial direction, the post holder should be able to work with minimum supervision. The post holder must, therefore, be able to manage their own time and workload efficiently and effectively. The post holder will be enthusiastic with previous office experience and excellent interpersonal, organisational, communication and IT skills. They will be able to use their own initiative, as well as to work as a part of a team, enjoy a challenge and undertake a wide variety of tasks. The postholder will also be able to flexibly work with the wider team across other organisations (eg. Thrive-LDN) to ensure successful delivery of cluster activities.
The post-holder will be expected to travel to partner sites in London and other parts of the UK with occasional overnight stays.
The post-holder will be expected to work on campus 2 – 4 days per week (in agreement with the Line Manager)
This post will be offered on a full-time, fixed-term contract until 31 March 2028.
Key responsibilities
- Work directly with Cluster Co-Directors and leads to support the delivery of research programmes, training and dissemination activities within the Cluster.
- Contribute to the management of research programme budgets to ensure robust administration and that all transactions comply with funder and College funder regulations.
- Provide personalized administrative support to the Cluster Director, working on a one-to-one basis on a variety of tasks related to the Director’s work in the Cluster: diary management, meeting scheduling, travel arrangement, expenses payments, including raising purchasing orders, event organisation support.
- Support recruitment processes
- Develop and maintain good understanding of university grant information and finance systems i.e., Unit 4 Business World and Worktribe.
- Process financial paperwork including invoices and expenses and support with setting up new suppliers and processing casual worker payments and payments to people with lived experience.
- Support processes around procurement, VAT, licensing.
- Support the Capacity building leads to support the Cluster’s Early Career Network and associated training events, (regular online and in person meetings).
- Establish and maintain effective working relationships with professional services staff across the College including School research support staff, RMID and HR.
- Work closely with the Cluster Manager,Thrive-LDN and the other Partners to provide administrative support for all project activities
- Support Cluster data team to establish a ‘Data Communities of Practice’ with regular online and in-person meetings, as appropriate.
- Taking ownership for all aspects of the Cluster’s office management including placing orders for stationery, equipment, travel and other office expenditure; financial record-keeping and management.
- Complete any training relevant to the role (e.g., data protection)
- Maintain detailed administrative and financial records on all Cluster activities related to KCL.
- Actively promote a positive research culture in-line with wider university initiatives.
- Work autonomously to provide timely support and creatively to solve problems related to administrative and financial tasks.
- Produce and analyse financial information and ensure robust record keeping to support with funder reporting requirements.
- Contribute to maintaining strong internal and external communications and public engagement, promoting the Cluster’s profile, working closely with the Thrive-LDN comms team and including via the Cluster’s public facing website.
Skills, knowledge, and experience
Essential criteria
1. Significant knowledge and skills of research support acquired through relevant posts, evidencing continuous professional development and the acquisition of appropriate professional or specialist knowledge.
2. Experienced in supporting diary management, scheduling of meetings, logistical planning, complex travel arrangements, expenses and excellent written/ communication skills to draft correspondence.
3. Highly proficient IT skills (including Excel and Word) and experience of using digital technology in day-to-day work.
4. Strong administrative, organisational and time management skills.
5. Strong communication and interpersonal skills with an ability to relay often complex specialist information to various groups.
6. Effective at working independently, and as part of a team, and able to take a proactive approach to complex problem solving.
7. Excellent task management skills and an ability to prioritise a varied and demanding workload.
8. Working knowledge of the end-to-end grant lifecycle and experience of supporting large scale and complex grants using grant management software.
9. Working knowledge and experience applying regulatory policies and procedures in a large organisation.
10. High degree of accuracy and attention to detail
11. Demonstrable experience of budget management and grant costings.
Desirable criteria
1. Keen interest in research grant management and an awareness of the wider research landscape including challenges within the sector.
2. Working knowledge of compliance with data collection (GDPR) and operational considerations in mental health research.
3. Good understanding of research management policies including cost recovery
4. Working knowledge of financial and HR softwares used in universities or equivalent ( e.g. PeopleXD, Unit 4 Business World, Worktribe)
Company
King’s College London is one of the top 20 universities in the world and among the oldest in England. King’s has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.
King’s has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.
King’s has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.
King’s College London and Guy’s and St Thomas’, King’s College Hospital and South London and Maudsley NHS Foundation Trusts are part of King’s Health Partners. King’s Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world’s leading research-led universities and three of London’s most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: .
King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at .
Company info Mini-site Telephone +(44)02078365454 Location STRAND
LONDON
WC2R 2LS
United Kingdom
Share this job
Save jobClick to add the job to your shortlist
You need to or to save a job.
Get job alerts
Create a job alert and receive personalised job recommendations straight to your inbox.
© 2015 – 2024 THE World Universities Insights Limited. Powered by Madgex Job Board Software
Close
Before you apply –
Turn on alerts for jobs like this!
We’ll send them straight to your inbox :
What is your email address? required
When you create this job alert we will email you a selection of jobs matching your criteria. Our and apply to this service and you can unsubscribe at any time.
By clicking to continue to apply below, your email address will be shared with the employer.
Create alert and continue to apply (This will open in a new window from which you will be automatically redirected to an external site after 5 seconds)
Expected salary: £37332 – 42099 per year
Location: London
